Nagarjuna Fertilizers and Chemicals Limited

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Nagarjuna Fertilizers and Chemicals Limited
Frequently Asked Questions (FAQ's)

PAN CARD REQUIREMENT

In compliance of the SEBI circular no.MRD/DoP/Cir-05/2009 dated. May 20, 2009, the shareholders/ transferee (including joint holders) holding shares in physical form are requested to furnish a certified copy of their PAN Card to the company/ RTA while transacting in the securities market including transfer, transmission or any other corporate action.

PROCEDURE FOR DEMATERIALISATION / REMATERIALISATION OF SHARES

The Securities & Exchange Board of India has made it compulsory for the shares of Nagarjuna Fertilizers and Chemicals Limited to be traded in electronic/ demat form since 2000.

In compliance with the SEBI notification, we have signed agreements with National Securities Depository Limited (NSDL) and Central Depository Services (India) Limited (CDSL) during the year 2000 for dematerialisation of company shares. Our ISIN No. is INE580A01013.

DEMATERIALISATION

Dematerialisation is the process by which a share holder can get physical certificates converted into electronic shares maintained in their client account with the Depository Participant (DP). Securities held in the dematerialised form are in fungible form, i.e. they do not bear any distinguishing features.

Dematerialisation Process:

  1. The shareholder has to open a dematerialisation account with a depository participant eg. Stock Holding Corporation of India Limited, and other scheduled banks, institutions etc.

  2. The investor (registered shareholder) surrenders the share certificates for dematerialisation along with a duly filled and signed dematerialisation request form (DRF) to the Depository Participant (DP).

  3. DP intimates CDSL / NSDL of the request electronically through the system.

  4. DP submits the certificate(s) and the DRF to the registrar and share transfer agent(RTA) for dematerialisation.

  5. The RTA verifies the details of the certificates, signature of the shareholder etc. with the register of Members.

  6. If the details mentioned on the DRF, including the signature of the shareholder tallies with the records of the Company, then they will electronically confirm dematerialisation request received from NSDL/CDSL.

  7. CDSL/NSDL updates client accounts  with balances.

  8. In case of any mismatch found, the physical documents are returned to the DP with a copy to the shareholder for rectification and the request for dematerialisation is rejected.

The entire process of dematerialisation takes a maximum 21 days from the date of receipt of the physical documents at the Registrars.

Rematerialisation of Shares:

Rematerialisation of Shares:

REMATERIALISATION

Rematerialisation is conversion of electronic holding back into the physical form and issue of fresh certificates by the RTA.

Rematerialisation Process :

  1. Beneficial owner/shareholder submits a request to the DP for re-materialisation of its holdings in its account.

  2. DP intimates NSDL/CDSL of the request electronically through the system.
  3. NSDL/CDSL confirms re-materialisation request to the RTA.

  4. RTA updates accounts and prints certificates.

  5. NSDL/CDSL updates accounts and downloads details to DPs.

  6. RTA dispatches certificates to investors.

 

What is the procedure for applying for a Duplicate Certificate?

What is the procedure for applying for a Duplicate Certificate?

The Shareholder has to first and foremost inform the Company of the loss of Share Certificate and file an FIR with the Police Station of his area reporting the loss of shares.

A copy of the FIR duly attested in original has to be sent to the Company along with a letter, signed by the shareholder to enable us to send him the procedure for obtaining Duplicate Shares.

The Company requires the shareholder to execute an Indemnity Bond and Affidavit on Rs.100/- and Rs.10/- Non Judicial Stamp paper as per the attached formats. The Indemnity Bond and Affidavit should be signed by the shareholder and jointholders if any and their signatures SHOULD tally with the one in the Application / Transfer Deed.

In case the market value of shares for which duplicates are being obtained is more than Rs.10,000/- on the date of the request, then the shareholder has to send us a DD @ Rs.50/- for each duplicate share certificate favouring Nagarjuna Fertilizers and Chemicals Limited and payable at Hyderabad.

Download
Affidavit - Duplicate Share Certificate
Indemnity Bond Duplicate Share Certificate

Note: The above formats are for the infomation of the shareholders. Shareholders seeking to apply for duplicate share certificates should
write to the company and seek confirmation of the status of their share certificates before taking action unilaterally.

What is the procedure for issue of Duplicate Dividend Warrants?

In case the original Dividend Warrant is lost / misplaced / not traceable and the same remains unpaid / un-encashed as per our records, we ask the shareholder to execute an Indemnity Bond as per the attached format to enable us to process and issue the Duplicate Warrant where the warrant amount is more than Rs.100/-. However, it may be noted that no duplicate warrant will be issued during the period of validity of the warrant.

Download
Indemnity for Duplicate Dividend Warrant

 

In case the warrant amount is less than Rs.100/- the shareholder along with jointholders if any has to just sign and return to us the attached Undertaking. However, it may be noted that no duplicate warrant will be issued during the period of validity of the warrant.

Download
Undertaking for Duplicate Dividend Warrant

 

Similarly, for issue of Duplicate Interest Warrants, against debentures, the debenture holder is required to execute an Indemnity Bond duly signed by him along with jointholders if any as per the attached format where the interest amount is more than Rs.100/-. However, it may be noted that no duplicate warrant will be issued during the period of validity of the warrant.

Download
Indemnity for Duplicate Interest Warrant

 

For interest amounts less than Rs.100/- the following undertaking is to be signed and returned to us duly signed by both the debenture holder and jointholders, if any.

Download
Undertaking for Duplicate Interest Warrant

Note: The above formats are for the information of the shareholders. Shareholders seeking to apply for duplicate dividend warrants should
write to the company and seek confirmation of the status of their dividend warrants before taking action unilaterally.
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Who are the contact persons of the Company for telephonic clarifications / redressal of complaints?

Who are the contact persons of the Company for telephonic clarifications / redressal of complaints?

For any telephonic clarification redressal of complaints on any matters relating to the share matters contact the following persons

Ms. Shilpi Ray
Sr. Manager - Operations
Investors Service Cell
Nagarjuna Fertilizers and Chemicals Limited
Nagarjuna Hills, Hyderabad - 500 082
Telephone No: +91-40-23358405 / 23358406 / 23358407 / 23358408

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Who are the Registrars and Share Transfer Agents of the Company and who is the contact person?

Who are the Registrars and Share Transfer Agents of the Company and who is the contact person?

Nagarjuna Fertilizers and Chemicals Limited (In-house Share Transfer Agent)
Investors Services Cell,

Plot No.1, Nagarjuna Hills,Punjagutta,Hyderabad - 500082
Tel: +91–040– 23358405-408; Fax: +91–040– 23350714
E-mail: investors@nagarjunagroup.com
SEBI Registration No.: INR 200004114
Contact Person: Ms. Shilpi Ray

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In case any investor wishes to communicate change of address / and other such routine matters, the investors may contact our Registrar and Share Transfer Agent or our Investors Services Cell at the addresses mentioned above.

 

Procedure for Transfer of Shares

Transfer of Shares held in physical form:

Section 56 to Section 59 of the Companies Act, 2013 read with relevant Rules made thereunder contains detailed provisions regarding the transfer of shares of a company.

According to Rule 11 of Companies Rules 2014, an instrument of transfer of securities held in physical form shall be in Form No. SH.4 (Instrument of transfer) with the date of its execution specified thereon shall be delivered to the company within sixty days from the date of such execution by or on behalf of the transferor and by or on behalf of the transferee along with the Share certificate relating to the securities. If there is no such existing certificate, then the related letter of allotment of securities must be presented.

According to Section 17 of the Stamp Act, the stamp duty must be paid or stamps be affixed before or at the time of execution of the transfer deed. Section 56 mentions no company shall register transfer of shares unless a proper instrument of transfer duly stamped and executed by or on behalf of the transferor and the transferee has been delivered to the company. Therefore, the stamp duty must be affixed on the transfer deed before lodging the same before the company.

As per Article 62 to Schedule I of Indian Stamp Act, 1899, stamp duty to be paid on transfer (whether with or without consideration) of shares in an incorporated company or other body corporate will be 25 paise for every Rs.100/- or part thereof of the value of share i.e., @ 0.25%.

For shares held in physical form, transfer would be effected by the Company’s on receipt of the following documents:

a) Original Share Certificate(s)
b) Duly stamped, dated and executed Share Transfer Deed in prescribed Form SH-4 complete in all respect.
Things to remember:

a) Blank transfer form (SH -4) can be availed from Broker / Stock Exchange.
b) Affix on the form SH-4 requisite stamp duty calculated @ 0.25 % of the market value of the shares as on the date of execution of the transfer or the consideration amount (whichever is higher).
c) Fill-in the details of form in all respects.
d) Ensure that the transferor(s) and transferee(s) have signed in the space indicated and that the Signature(s) of the transferor(s) is witnessed
e) Validity of the executed SH-4: 60 days from the date of execution

State your complete address along with pin code number on the STD.

Company’s details for filling the Form SH - 4: CIN: L24129AP2006PLC076238
Company’s Full Name: NAGARJUNA FERTILIZERS AND CHEMICALS LIMITED

Name of the Stock Exchanges where the shares of the Company are listed:
(1) The BSE Limited and
(2) The National Stock Exchange of India Limited
Submission of PAN and Bank Details

The Securities and Exchange Board of India vide Circular SEBI/ HO / MIRSD / DOP1 / CIR / P / 2018 / 73 dated April 20, 2018with the intention to strengthen the standards for Share TransferAgent (RTA) has prescribed guidelines for procedures andprocesses with regard to handling, maintenance and updatingof records, transfer / transmission of securities and payment ofdividend.

As per the guidelines where bank account details of the shareholderis not available with RTA or there is change in bankaccount details, RTA shall obtain account details along withcancelled cheque to update the securities holder’s data. Theoriginal cancelled cheque shall bear the name of the securitiesholder failing which securities holder shall submit copy of bankpassbook /statement attested by the bank.

The unpaid dividend shall be paid via electronic bank transfer.In case electronic payment instructions have failed or havebeen rejected by the bank, the company may ask the bankerto make payment though physical instrument such as banker’scheque or demand draft to such securities holder incorporatinghis bank account details.

The RTA has been bestowed with the responsibility to take specialefforts to collect copy of PAN, and bank account details ofall shareholders holding shares in physical form.

Shareholders who are unable to respond and providePAN and bank details within 180 days of the circular orhave informed that the securities available in their name as perthe records of RTA does not belong to them, shall be subject toenhanced due diligence.

In case of residents of Sikkim, the requirement of PAN Card besubstituted with a valid Identity proof issued by Government.

Accordingly all the shareholders are requested to submit acopy of the PAN card and original cancelled cheque leaf /attestedbank passbook showing name of account holder at theearliest. Further it is also requested to update the contact detailsviz., the complete postal address, the mobile number andany alternate number, and landline and email address for effectivecommunications with Company.

IMPORTANT: SECURITIES OF LISTED COMPANIES WOULD BE TRANSFERRED IN DEMATERIALISED FORM ONLY

On June 8, 2018, SEBI vide Notification No. SEBI/LAD-NRO/GN/2018/24 notified SEBI (LISTING OBLIGATIONS AND DISCLOSURE REQUIREMENTS) (FOURTH AMENDMENT) REGULATIONS, 2018.

As per the amendment, except in case of transmission or transposition of securities, requests for effecting transfer of securities shall not be processed unless the securities are held in the dematerialized form with a depository.The Notification shall come into force on the 180th day from the date of publication in official gazette. Accordingly, of securities shall not beprocessed unless the securities are held in the dematerialized form with a depository with effect from December 5, 2018.

In view of the above, it is hereby clarified that:

a) The amendment does not prohibit the investor from holding the shares in physical form; investor has the option of holding shares in physical form even after December 5, 2018.
b) The amendment is not applicable for transmission (i.e. transfer of title of shares by way of inheritance / succession) and transposition (i.e. re-arrangement / interchanging of the order of name of shareholders) cases.
c) Any investor who is desirous of transferring shares (which are held in physical form) after December 5, 2018 can do so only after the shares are dematerialised.

 

Procedure for Transmission of Shares

Transmission:

Transmission means transfer of interest in shares of a company, of a deceased member of the company to his/her legal representative or nominee by Operation of Law. Request for Transmission should be made by the legal representative or nominee of a deceased member who will be registered by the company in the Register of Members.

Documentary requirement for securities held in physical mode

1. For securities held in single name with a nominee:

i. Duly signed transmission request letter by the nominee.
ii. Original share certificate(s)
iii. Original or Copy of death certificate duly attested by a Notary Public or by a Gazetted Officer.
iv. Self-attested copy of PAN card of the nominee. (Copy of PAN card may be substituted with ID proof in case of residents of Sikkim after collecting address proof)
v. Proof of address of the nominee
vi. Signature of the nominee attested by the manager of a bank with whom an Account is maintained
vii. Original cancelled chequebearing the name of the nominee.

2. For securities held in single name without a nominee, the following additional documents may be sought:

a.) Affidavit from all the legal heirs made on appropriate non judicial stamp paper – to the effect of identification and claim of legal ownership to the securities. Provided that in case the legal heir(s)/claimant(s) is named in the succession certificate or probate of will or will or letter of administration, an affidavit from such legal heir/claimant(s) alone would be sufficient.
b) For value of securities upto Rs.2,00,000 (Rupees Two lakh only) per issuer company as on date of application, one or more of the following documents:

i. Succession certificate or probate of will or will or letter of administration or court decree, as may be applicable in terms of Indian Succession Act, 1925.
ii. In the absence of the documents as mentioned at (i) above,
a. A No objection certificate [NOC] from all legal heir(s) executed by all the legal heirs of the deceased holder not objecting to such transmission (or) copy of Family Settlement Deed duly notarized and
b. An Indemnity bond made on appropriate non judicial stamp paper – indemnifying the STA/Issuer Company (Download the format of the indemnity bond , Affidavit and Deed of Relinquishment for your use)
c) For value of securities more than Rs.2,00,000 (Rupees Two lakh only) per issuer company as on the date of application: Succession certificate or probate of will or will or letter of administration or court decree, as may be applicable in terms of Indian Succession Act, 1925.

Where shares are held in joint names, the share will be transmitted to the name of the surviving holder on submission of following documents:

i.) Original Share certificate
ii.) Copy of the Death certificate duly attested by a Gazetted officer or by a Notary Public in original.
iii.) Copy of the surviving shareholder’s PAN Card duly self-attested.
iv.) Specimen signature attested by the Manager of the bank with whom an account is maintained.
v.) Original cancelled cheque bearing the name of the surviving shareholder.

 

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